Spreadsheet templates for small landlords — formulas actually tested
Baltic Sheets makes Excel (.xlsx) templates for first-time and small-scale rental owners: cash-flow analysis, rent tracking, tenant ledgers, income and expenses, inspections, maintenance, vacancy costs, rent-increase timing and renewals. Every template ships with sample data, an instructions tab, a changelog, and an automated test record showing its formulas were checked against independently calculated results.
Free download: Landlord Quick-Check
A free Excel (.xlsx) workbook: monthly rental cash flow and break-even rent, plus a late-fee and grace-period date calculator. Fictional sample data included; created with AI assistance and formula-tested.
Delivered through our Gumroad store, which asks for an email address at checkout, even for free items.
Free tools you can use right now
Rental Quick Analyzer
Cap rate, cash-on-cash, DSCR, 1% rule and break-even occupancy.
Late-Fee & Grace-Period Calculator
When does a late fee start, and how much, under your lease rules?
Rent Increase & Renewal Planner
New rent, annual effect, and the date to send your renewal decision.
Guides
- How a tenant ledger works: running balances, aging and statements
- What a vacancy really costs: lost rent plus turnover expenses
- Rent increase notice timing: working back from the lease end date
The templates
Rental Property Cash-Flow & ROI Analyzer
Cap rate, cash-on-cash, DSCR, 1% rule and a 10-year projection.
$19
Rent Roll & Late-Fee Tracker
Rent due, payments, balances and configurable late fees for up to 30 units.
$19
Rental Income & Expense Tracker (Schedule E categories)
Log income and expenses; monthly and by-property summaries. A record-keeping tool, not tax advice.
$19
Move-In / Move-Out Inspection Checklist
Rate each item twice, flag changes, total deposit charges, print a blank form.
$12
Maintenance Request & Repair Log
Track requests and roll up repair costs by category, property and vendor.
$14
Security Deposit & Lease Renewal Tracker
Renewal action dates, proposed rent, deposit-return deadline status.
$14
Tenant Ledger & Printable Statement
Running balance and aging for each tenant, plus a printable statement for any date range.
$14
Vacancy & Turnover Cost Calculator
Lost rent plus make-ready costs per move-out, by-unit totals and a renewal-credit break-even.
$12
Rent Increase Planner & Notice-Timeline Tracker
Proposed rents, effective dates and the last day to deliver notice, using the notice days you enter.
$12
Landlord Starter Bundle (first 6 templates)
Analyzer, Rent Roll, Income & Expense, Move-In/Out Checklist, Maintenance Log and Deposit & Lease Tracker.
$49
Year-End Rental Records Organizer
Gather a year of rental records into one organized summary. A record-keeping tool, not tax advice.
$14
First-Time Landlord Startup Budget & Reserve Planner
Plan startup costs and cash reserves before your first tenant moves in.
$12
Landlord Pro Bundle (all 11 templates)
Every template above, including the Year-End Organizer and First-Time Landlord Planner.
$79